Industry insights
Your guide to Spain’s vacation rental registration rules
15 Jan 2025
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By Sophie Eminson
Starting in 2025, the Spanish government is rolling out mandatory rules for registering all vacation rental guests, changing how hosts and property managers operate. The Royal Decree 933/2021 has made it clear that guest data collection is essential for anyone offering short-term rental properties, whether you're hosting on Airbnb, running a countryside villa, or managing a campsite. But don’t worry, we’re here to break it down. This guide will walk you through the requirements, introduce the SES.HOSPEDAJES platform you’ll need to use, and tell you how to stay compliant with the regulations.
What is the Royal Decree 933/2021?
The Royal Decree 933/2021 set out documentary registration rules for Spain’s tourism industry. It’s part of a national effort to modernise processes, digitise guest records, and enhance security.
The gist? From 2025 onwards, all vacation rental hosts in Spain must collect guest data and register it with SES.HOSPEDAJES. This centralised system replaces traditional methods of submitting guest information to local police or the civil guard.
Failure to comply? That could lead to hefty fines or legal complications. It’s best to get on board now and ensure your property is meeting the requirements well ahead of time.
Why SES.HOSPEDAJES?
SES.HOSPEDAJES is the official platform for submitting guest registration data. Think of it as your one-stop-shop for ensuring compliance with Spain’s new rules.
Here are the benefits of the SES.HOSPEDAJES system:
Moves from paper-based to digital records, making documentation quicker and tidier.
Centralises guest data to enhance security and prevent duplication across platforms.
Replaces outdated systems like local police or guard portals with a single, streamlined process.
If you’re a vacation rental host, this system is now the mandatory way to register guests, so let's figure out how to use it!
How to register with SES.HOSPEDAJES
Signing up for SES.HOSPEDAJES is relatively straightforward. Here’s how you can do it in just a few steps.
Step 1. Create an account
Head over to Ministerio del Interior and create an account.
Step 2. Fill out initial information
Complete the online registration form with the following details:
Company details (if applicable)
Property information (addresses, capacity, etc.)
Property owner data (name and corresponding identification documents)
Even for private, non-professional hosts, basic property details will need to be submitted.
Step 3. Sign your submission with digital signature
To authenticate your registration, you’ll need to use Spain’s Cl@ve-Firma tool to submit your information securely.
Step 4. Start submitting guest data
You can register guest data using one of two methods:
Via SES.HOSPEDAJES directly: Login to the web platform and enter guest details manually during each check-in. You can benefit from Travelnest’s direct line of communication with guests to secure all the information you need in one place.
Whichever you choose, the platform requires the following data for every guest staying at your property.
What data must you collect from guests?
To stay compliant, you’ll have to collect the following guest details upon arrival or check-in:
Personal information: First and second surname, first name, date of birth, gender, ID number, ID type (passport, DNI, etc.), and nationality.
Contact details: Landline and mobile phone numbers, email address.
Residence information: Full address (city, country, usual place of residence).
Travel information: Number of total travellers, and their relationship (e.g., guardian for minors).
Ensure your guests understand why this data is needed (to comply with national legislation) and securely handle this sensitive information, respecting GDPR guidelines.
What if you don’t comply?
It’s important to note that failure to adhere to these new guest registration rules can lead to legal and financial penalties. Spain’s authorities are serious about digitising and streamlining the hospitality sector; going forward, paper records or casual data sharing practices simply won’t cut it.
By adopting SES.HOSPEDAJES and its corresponding tools, you ensure that your business is compliant while maintaining smooth operations and protecting guest data.
Get compliant starting today
Whether you’re a casual Airbnb host or run multiple holiday lets across Spain, adhering to the Royal Decree 933/2021 is a simple yet essential step for your business in 2025 and beyond.
Avoid the paperwork scramble later and register yourself and your properties on SES.HOSPEDAJES today.
Want to stay ahead of changes impacting vacation rental hosts? Sign up with Travelnest and get the latest in local legislation!
